Maximizing ACA Compliance Efficiency with ACA-Track

Staying compliant with the Affordable Care Act (ACA) is a fundamental responsibility for employers, but it can also be a complex and time-consuming task. ACA regulations are intricate, with requirements for tracking employee eligibility, reporting on health coverage, and ensuring that the right forms are submitted to the IRS on time. Thankfully, tools like ACA-Track help businesses simplify this process, automate manual tasks, and reduce the risk of costly mistakes.

The Complexity of ACA Reporting and Tracking

ACA compliance involves more than just filling out a few forms. Employers need to track hours worked for all employees, including variable-hour employees, monitor eligibility for health benefits, and generate accurate reports for IRS submission. These processes can be complicated, particularly when employers use multiple systems for payroll, time tracking, and benefits management. Without a streamlined process, the chances of missing critical data or making errors are high, leading to potential penalties.

How ACA-Track Simplifies ACA Compliance

ACA-Track offers a seamless solution for managing ACA compliance, providing businesses with a comprehensive tool to track employee hours, monitor eligibility, and generate accurate reports—all in one place. The system integrates with existing payroll and HRIS systems, collecting data on employee hours worked and health coverage eligibility. By automating these processes, ACA-Track helps businesses eliminate the complexities of manual tracking and reporting.

Key Benefits of ACA-Track for Employers

• Automation of ACA Reporting: ACA-Track automates the creation and submission of the required IRS forms, such as the 1094-C and 1095-C. This eliminates the need for manual entry, reducing the risk of errors and saving valuable time.
• Real-Time Data Monitoring: The platform continuously tracks employee eligibility and hours worked, ensuring that employers stay on top of ACA requirements. With real-time updates and automatic alerts, employers can address potential issues before they become problems.
• Seamless Integration with Payroll Systems: ACA-Track integrates easily with a variety of payroll systems, making it simple to collect the data you need without disrupting your existing workflows. It accepts data in a range of formats, including CSV and Excel, allowing businesses to leverage the data they already have in place.
• Accurate IRS Reporting: ACA-Track generates accurate ACA reports, ensuring that all required data is included and that forms are submitted on time. The system checks for errors before submission, reducing the risk of IRS penalties due to inaccurate filings.

Employee Eligibility and Coverage Monitoring

One of the most challenging aspects of ACA compliance is tracking employee eligibility. The ACA stipulates that full-time employees (those who work 30 or more hours per week) must be offered affordable health coverage. However, managing eligibility can be complicated when employees work varying hours or have fluctuating schedules. ACA-Track solves this problem by tracking employee hours and automatically determining their eligibility based on predefined thresholds.

In addition to tracking full-time and part-time status, ACA-Track allows employers to monitor changes in employee coverage throughout the year. When an employee’s status changes—such as moving from part-time to full-time—ACA-Track notifies the employer so that appropriate action can be taken. This proactive monitoring ensures that no employee is missed and that all eligible employees are offered the appropriate benefits.

Error-Free Reporting with ACA-Track

One of the key challenges employers face with ACA compliance is ensuring that reports are accurate. Even a small mistake on forms like the 1095-C can result in costly penalties. ACA-Track minimizes the risk of errors by offering comprehensive error-checking features. The system scans the data for common mistakes and alerts employers to any discrepancies, so they can be corrected before submitting forms to the IRS.

Moreover, ACA-Track enables businesses to correct any issues directly within the system, ensuring that no further data uploads are needed. With error correction assistance and the ability to resubmit forms electronically, ACA-Track provides employers with a fast and effective way to handle reporting errors, should they arise.

Dedicated Support: Your ACA Compliance Partner

With ACA-Track, you’re not just purchasing software—you’re gaining a partner for ACA compliance. Every ACA-Track client is assigned a dedicated Account Manager who provides personalized support throughout the compliance process. Whether you need help with data integration, understanding IRS codes, or correcting a reporting error, your Account Manager is available to guide you through the process.

In addition to direct support, ACA-Track offers training to help your team get the most out of the software. This ensures that your team is equipped with the knowledge to confidently navigate ACA reporting and eligibility tracking, making ACA compliance a manageable task rather than an overwhelming challenge.

Scalable Solutions for Businesses of All Sizes

Whether you’re a small business with a handful of employees or a large corporation with thousands of workers, ACA-Track offers a scalable solution to fit your needs. The platform is designed to handle businesses of all sizes, with the flexibility to accommodate a wide range of employee types and organizational structures. From tracking hours worked to managing eligibility for complex healthcare plans, ACA-Track offers the tools you need to ensure compliance.

Start Simplifying ACA Compliance Today

ACA compliance doesn’t have to be a burden. With ACA-Track, businesses can streamline the process, reduce the risk of errors, and ensure timely reporting to the IRS. By automating key tasks like eligibility tracking, form generation, and error correction, ACA-Track makes ACA compliance simpler and more efficient.

Ready to take the stress out of ACA reporting? Learn more about ACA-Track’s powerful features and see how it can help your business stay compliant by visiting ACA Compliance Services today.